Vehicle Lifecycle Management
End-to-end dealership operations software, from
purchase to profit.
A cloud-based SaaS platform purpose-built for used vehicle dealerships, reconditioning operations, and multi-site dealer groups. Digitize your entire vehicle lifecycle — from purchase and inspection through refurbishment, supplier management, and final sale — with real-time visibility, cost control, and actionable insights across every vehicle in your pipeline.
Chapter 1: The Challenge
The Problem Costing You Margin Every Day
Spreadsheets, whiteboards, phone calls, and disconnected systems are silently draining your dealership's profitability. Most dealers don't realize they're losing margin on 30–40% of their vehicles until it's too late. AutoTrack Pro replaces all of this with a single, unified platform.
Hidden Refurb Costs
No visibility into reconditioning spend until the invoice arrives — leading to margin erosion on nearly a third of your stock.
Disconnected Supplier Comms
Phone, email, and text messages create delays, lost information, and zero audit trail for accountability.
Manual Inspections
Paper checklists and random photo folders mean inconsistent quality and no standardized records across your team.
Spreadsheet Overload
Hours of admin time lost tracking your pipeline across multiple disconnected files — prone to errors and impossible to scale.
Chapter 2: The Platform
The Complete Vehicle Lifecycle, Digitized
AutoTrack Pro follows every vehicle through its entire journey at your dealership — from the moment you purchase it to the moment it's sold and profit is booked. Every stage is tracked, every cost is visible, and every team member knows exactly where things stand.
Each stage feeds data forward — inspection issues generate purchase orders, supplier costs roll into profit calculations, and real-time dashboards give you a live pulse on every vehicle in your pipeline.
10
Core Modules
Covering every operational need
9
User Roles
Granular access control
40+
API Functions
Deep integration capability
1-2wk
Deployment
Typical time to go live
Chapter 3: Core Capabilities
Power Features Built for the Vehicle Trade
AutoTrack Pro isn't a generic CRM adapted for cars. Every module is designed around how dealerships actually operate — from mobile inspections on the yard to automated invoice matching in the back office.
Digital Inspection
Mobile-first photo capture with on-image annotations, severity ratings, and running cost totals. Full audit trail of every inspection.
Refurb Management
Track every vehicle across 9 reconditioning stages. One-click PO creation from inspection issues with real-time cost vs. estimate tracking.
Supplier Portal
Suppliers get their own secure login via magic link — no app install needed. They acknowledge POs, update progress, and message your team in real time.
AI-Powered Insights
Market research agent, automated cost overrun analysis, smart invoice matching, and auto-categorization — intelligence built in, not bolted on.
Invoice & Cost Control
  • Automated email-to-PO invoice matching
  • Variance detection flags mismatches instantly
  • Cost overrun alerts at 80%, 90%, and exceeded thresholds
  • Full approval workflow with dispute tracking
Sales & Inventory
  • Category-based dashboard across 5 vehicle types
  • Stock health alerts for over/understocked categories
  • Per-vehicle profit/loss calculated automatically
  • Public gallery with finance calculator and SEO optimization
Chapter 4: Get Started
Why Dealers Choose AutoTrack Pro
1
Purpose-Built
Every feature designed around how dealerships actually work — not a generic tool adapted for cars.
2
Real-Time Cost Control
Know the moment a vehicle's refurb is trending over budget, not after the invoice arrives.
3
Supplier Portal Included
Your suppliers get their own portal at no extra cost. No more chasing updates by phone or text.
4
Purchase to Profit
One system tracks the entire lifecycle. No handoffs between disconnected tools.
Flexible Pricing for Every Dealership
All tiers include: unlimited supplier portal access, real-time updates, mobile access, and standard reporting.
Go Live in Days, Not Months
Day 1–2: Account & role setup
Day 2–3: Import vehicles & suppliers
Day 3–5: Staff training
Day 5–7: Live operations with support
Week 2–4: Optimization & supplier onboarding
Typical full deployment: 1–2 weeks.
AutoTrack Pro — Built by dealers, for dealers.

Contact Phil Wesley-Brown: 027 251 5002
Email: phil@decoded.digital